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1 Data Protection – Privacy Notice for websites
This is privacy notice of LJ AND KEAT LETTING LTD (the Business)
We respect your privacy and are determined to protect your personal data. The purpose of this
privacy notice is to inform you as to how we look after your personal data when you visit our website
(regardless of where you visit it from). We’ll also tell you about your privacy rights and how data
protection law protects you.
In this policy we explain:
- Who we are and important information
- The personal data we collect about you
- How we collect your personal data
- How we use your personal data
- How we share your personal data with
- International transfers
- Data security
- Data retention
- Your legal rights
- Changes to this notice and your duty to inform us of changes
- Queries, requests or concerns
- Who we are and important information
What is the purpose of this privacy notice?
This privacy notice aims to give you information on how we collect and process your personal data
through your use of this website, including any data you may provide through this website when you
purchase a product or service.take part in a competition.
This website is not intended for children and we do not knowingly collect data relating to children.
You must read this privacy notice together with any other privacy notice we may provide on specific
occasions when we are collecting or processing personal data about you so that you are fully aware of
how and why we are using your data. This privacy notice supplements the other notices and is not
intended to override them.
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Data controller
LJ AND KEAT LETTING LTD is the controller and responsible for your personal data (collectively
referred to as “Business” , “we”, “us” or “our” in this privacy notice). Our contact details are 43
Smawthorne Lane, Castleford, England, WF10 4EL . For all data matters contact Anne Body
Third-party links outside of our control
This website may include links to third-party websites, plug-ins and applications. Clicking on those
links or enabling those connections may allow third parties to collect or share data about you. We do
not control these third-party websites and are not responsible for their privacy statements.
When you leave our website, we encourage you to read the privacy notice of every website you visit. - The personal data we collect about you
Personal data, or personal information, means any information about an individual from which that
person can be identified. You can find out more about personal data from the Information
Commissioners Office .
We may collect, use, store and transfer different kinds of personal data about you which we have
grouped together follows:
● Identity Data: includes first name / last name / username / marital status / title / date of birth
/ gender.
● Contact Data: includes billing address / delivery address / email address / telephone numbers.
● [Insert any others]
● We also collect, use and share Aggregated Data such as statistical or demographic data for
any purpose. Aggregated Data may be derived from your personal data but is not considered personal
data in law as this data does not directly or indirectly reveal your identity. For example, we may
aggregate your Usage Data to calculate the percentage of users accessing a specific website feature.
However, if we combine or connect Aggregated Data with your personal data so that it can directly or
indirectly identify you, we treat the combined data as personal data which will be used in accordance
with this privacy notice.
If you fail to provide personal data
Where we need to collect your personal data by law, or under the terms of a contract we have with
you and you fail to provide that data when requested, we may not be able to perform the contract we
have or are trying to enter into with you (for example, to provide you with goods or services). In this
case, we may have to cancel a product or service you have with us but we will notify you if this is the
case at the time.
3 - How we collect your personal data
We use different methods to collect data from and about you including through:
[Insert details: For example Directly. You may give us your Identity, Contact and Financial Data ]
This includes personal data you provide when you:
● Apply for our products or services
● Create an account on our website
● Subscribe to our service or publications
● Request marketing to be sent to you - How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your
personal data in the following circumstances [Insert details] :
● Performance of Contract: this means processing your data where it is necessary for the
performance of a contract to which you are a party or to take steps at your request before entering
into such a contract.
● Legitimate Interest: this means the interest of our business in conducting and managing
our business to enable us to give you the best service/product and the most secure experience. We
make sure we consider and balance any potential impact on you (both positive and negative) and
your rights before we process your personal data for our legitimate interests. We do not use your
personal data for activities where our interests are overridden by the impact on you (unless we have
your consent or are otherwise required or permitted to by law). You can obtain further information
about how we assess our legitimate interests against any potential impact on you in respect of
specific activities by [Insert details.]
● Comply with a legal or regulatory obligation: this means processing your personal data
where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Generally we do not rely on consent as a legal basis for processing your personal data other than in
relation to sending third party direct marketing communications to you via email or text message. You
have the right to withdraw consent to marketing at any time by contacting us [Insert contact details
for data protection office or data representative.]
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal
data, with the legal bases we rely on to do so.
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Note that we may process your personal data for more than one lawful ground depending on the
specific purpose for which we are using your data. Please contact us [Insert details for data
protection office or data representative] if you need details about the specific legal ground we are
relying on to process your personal data where more than one ground has been set out in the table
below.
Purpose/Activity Type of data Lawful basis for processing including
basis of legitimate interest
e.g. To register you as a new
customer
(a) Identity (b)
Contact
Performance of a contract with you
Opting out
You can ask us or third parties to stop sending you marketing messages at any time by logging into
the website and checking or unchecking relevant boxes to adjust your marketing preferences or by
following the opt-out links on any marketing message sent to you by [email address.]
Where you opt out of receiving these marketing messages, this will not apply to personal data
provided to us as a result of [Insert details for example a product/service purchase, warranty
registration, product or service experience or other transactions]
Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or
access cookies. If you disable or refuse cookies, please note that some parts of this website may
become inaccessible or not function properly. For more information about the cookies we use, please
see [insert link to your Cokokie Policy]
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably
consider that we need to use it for another reason and that reason is compatible with the original
purpose. If you wish to get an explanation as to how the processing for the new purpose is
compatible with the original purpose, please contact [Insert details for data protection office or data
representative.]
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain
the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in
compliance with the above rules, where this is required or permitted by law.
5 - Who we share your personal data with
We may have to share your personal data with the parties set out below for the purposes set out in
the table in paragraph 4 above.
● Internal Third Parties: [insertt detals]
● External Third Parties:
● Service Providers acting as processors based in [Insert details where they are based] who
provide [details of the service provided.]
● [details of the service provided.] Professional advisers acting as processors or joint controllers
including lawyers, bankers, auditors and insurers based [Insert details where they are based / and
:Insert details for example consultancy, banking, legal, insurance and accounting services] who
provide
● HM Revenue & Customs, regulators and other authorities acting as processors or joint
controllers based [Add details about the location e.g. United Kingdom] [Insert details why we may
need to share the data with the third party for example who require reporting of processing activities
in certain circumstances]
● [Insert specific purposes for which the Photographs will be used, if appropriate]
● Third parties to whom we may choose to sell, transfer, or merge parts of our business or our
assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change
happens to our business, then the new owners may use your personal data in the same way as set
out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance
with the law. We do not allow our third-party service providers to use your personal data for their own
purposes and only permit them to process your personal data for specified purposes and in
accordance with our instructions. - International transfers
[Insert details]
please contact us if you want further informaion on the specific mechanism used by us when
transferring your personal data out of the uk.
6 - Data security
We have put in place appropriate security measures to prevent your personal data from being
accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit
access to your personal data to those employees, agents, contractors and other third parties who
have a business need to know. They will only process your personal data on our instructions and they
are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you
and any applicable regulator of a breach where we are legally required to do so. - Data retention
In some circumstances you can ask us to delete your data: see Your legal rights below for further
information. - Your legal rights
Unless subject to an exemption under the data protection laws, you have the following rights with
respect to your personal data:
● The right to request a copy of the personal data which we hold about you;
● The right to request that we correct any personal data if it is found to be inaccurate or out of
date;
● The right to request your personal data is erased where it is no longer necessary to retain
such data;
● The right to withdraw your consent to the processing at any time, where consent was the
lawful basis for processing your data;
● The right to request that we provide you with your personal data and where possible, to
transmit that data directly to another data controller, (known as the right to data portability), where
applicable 9i.e. where our processing is based on consent or is necessary for the performance of our
contract with you or where we process your data by automated means);
● The right, where there is a dispute in relation to the accuracy or processing of your personal
data, to request a restriction is placed on further processing;
● The right to object to our processing of personal data, where applicable i.e. where processing
is based on our legitimate interests (or in performance of a task in the public interest/exercise of
official authority); direct marketing or processing for the purposes of scientific/historical research and
statistics).
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If you wish to exercise any of the rights set out above, please contact [Insert details.]
No fee required – with some exceptions
You will not have to pay a fee to access your personal data (or to exercise any of the other rights).
However, we may charge a reasonable admin fee if your request is clearly unfounded, repetitive or
excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure
your right to access your personal data (or to exercise any of your other rights). This is a security
measure to ensure that personal data is not disclosed to any person who has no right to receive it. We
may also contact you to ask you for further information in relation to your request to speed up our
response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than
a month if your request is particularly complex or you have made a number of requests. In this case,
we will notify you and keep you updated. - Changes to this notice and your duty to inform us of
changes
This notice was last updated on: [DD-MM-YYYY] and historic versions can be obtained by contacting
us.
Please keep us informed if your personal data changes during your relationship with us. It is important
that the personal data we hold about you is accurate and current. - Queries, requests or concerns
To exercise all relevant rights, queries or complaints in relation to this policy or any other data
protection matter between you and us, please in the first instance contact our [Insert details for data
protection office or data representative.]
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint
with the Information Commissioners Office on 03031231113 or via email
https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England, UK.